Payroll Software That Supports Small Hospitals and Individual Clinics

The healthcare field is more important than ever, and managing payroll for this industry can be difficult. Payroll software has to be able to keep up with changing compliance and regulations. As an employer, you play a huge role in making sure payroll runs smoothly. Whether you’re a manager, healthcare administrator, or a human resources specialist, you can help streamline your hospital’s payroll by using the appropriate tax software. 

Big hospitals can manage high-volume staff with Gusto, ADP, and Intuit, but these software tools are cost prohibitive for smaller businesses and individual clinics that still need a good payroll software without paying top price.

As a smaller practice, you don’t necessarily need a payroll software that can accommodate a high employee volume. Your organization needs a top-notch payroll software that doesn’t 

As you search for the best payroll software for a small business, be sure that they have pricing for small businesses. 

How Payroll Software Can Help Small Businesses

A strong tax software program will ultimately save your organization time and money. In the healthcare field, that time is invaluable. You can use payroll software to assess your current staffing needs. Who do you need to fill certain roles? Would you have the means to compensate them adequately? Easily answer these questions with the help of payroll software. Tax software gives you a holistic view of your small business’s payroll. Managing payroll for a small hospital or individual clinic takes time. The best part about using payroll software is that you don’t have to put in endless hours doing manual payroll. 

A strong payroll software:

  • Supports the number of employees you have. Most software sites will provide their software’s capacity.
  • Calculates local, state, and federal payroll taxes. This feature can save your organization countless hours. 
  • Generates important tax forms. Tax season will be a breeze with appropriate payroll software. Small business tax software should be able to generate W-2 and 1099 forms. 
  • Automatically files tax forms. Easy-to-use payroll software should take your taxes one step further by automatically filing tax forms for you. Some systems will electronically file W-2 and 1099 forms to the IRS/SSA.
  • Offers direct deposit. Direct deposit streamlines your organization’s payroll process. Your employees will also appreciate the efficiency and timeliness of direct deposit. 
  • Secures employee information. Protect your employees’ private information with well-secured payroll software. You can easily access necessary information while providing protection from potential scammers.
  • Imports data from other sources. Ideally, your payroll software should be able to import data from other sources, including PeachTree, Excel, and QuickBooks. This integration will make your payroll process even faster.

Nurses’ Growing Concern Over New Mask Guidelines

The CDC’s recent declaration that fully vaccinated individuals do not have to wear a mask in public settings (unless required) faced major concerns from nurses on the frontlines of the continuing pandemic. The president of National Nurses United, Jean Ross, explained the confusion over the sudden change in guidelines and the risks it poses. 

With the new recommendation, nurses express they are now at an increased risk with a higher chance of exposure. Masks help slow the spread of the virus and the new variants that are putting people in hospitals. So, the CDC’s abrupt change of stance on masks does not add up for the union of nurses. 

Nurses are urging the CDC to revise the guidelines because they have come too soon.  A major condition of the masking update is that only individuals who have been fully vaccinated can be without a mask. This relies on people being truthful about their vaccination status. It also relies on people knowing whether they have the virus since many people do not experience any symptoms when they are actively contagious. 

National Nurses United has made clear their stance on the CDC’s announcement, but it seems like not much has changed. It is not clear if nurses will take more action to convince the CDC to reverse their statement. The pandemic put the heaviest burden on healthcare workers, and they haven’t found much relief. Nurses doubt if the new mask mandate is the right step.

Many questions still remain about the new guidelines as the virus continues to take lives and put stress on healthcare systems. It seems like many people are ditching their masks for good while others are still taking every precaution and choosing to wear their masks even while vaccinated. Unfortunately, the answers are not clear yet. 

Nursing Schools See Enrollment Bump Amid Pandemic

It might seem safe to assume that the COVID-19 crisis has scared away many potential health professionals. But in fact, nursing schools have seen a sharp increase in new students since the pandemic started. Some medical schools have reported a nearly 20% increase in students, making nursing one of the fastest-growing fields in America. What’s driving all these people to become doctors and nurses in the middle of a pandemic?

It’s possible that many people have signed up simply because they want to help people. Every day, doctors and nurses are on the frontlines of the pandemic. They administer treatment, offer comfort and do everything they can to save the lives of people in their community. When you become a nurse, you’ll have a direct impact on thousands of people in your area. Some of your patients might even be friends and family members. You’ll retire knowing that you helped the United States through one of its biggest health crises.

Others might have signed up because they know they’ll have job security. In the middle of a pandemic, the healthcare system needs doctors and nurses more than ever. This is the perfect time for people to get an education, jump into training and become an experienced health professional. Even when the pandemic is over, hospitals are still going to need doctors and nurses. They’re usually paid well and get consistent hours, which has encouraged millions of Americans to go into nursing.

The pandemic has simply brought more attention to the field of nursing. Some people might have taken an interest in the medical field during the pandemic and realized that healthcare is the right industry for them. You can complete some medical degrees in as little as two years, and you’ll get valuable support along the way. The pandemic might have caused a lot of people to reevaluate their entire lives.

How the Coronavirus Stands to Impact Nursing Job Opportunities

Health officials on local, state, and federal levels are monitoring the on-going outbreak of the Coronavirus (COVID-19) on a continuous basis and responding to the situation as it evolves. There are cases across the globe as well as throughout the United States. Although the Coronavirus itself is not a new disease and there are actually several strains of the virus capable of causing respiratory symptoms or the common cold in humans, COVID-19 is a novel strain of the disease that was not discovered until 2019.  
The Impact of Coronavirus on Nursing 
The global implications on the nursing industry that COVID-19 will have are not yet known though what is clear is that an already very serious nursing shortage is more likely to become worse before it becomes better given the circumstances. When it comes to the current nursing industry, some things to consider are: 

  • Many medical facilities may need to put out calls for additional staff to support their needs if they have patients who are at risk for contracting COVID-19, or patients who have already contracted COVID-19, 
  • Many medical facilities may experiences shortages in nurses as their employees themselves become infected with COVID-19 or otherwise have to become quarantined due to increased risk of infection, 
  • The fact that an increasing amount of resources must be devoted to the fight against COVID-19 may mean one of two things. It may mean an increase in job opportunities because emergency medical professionals have to devote their energy toward COVID-19. On the other hand, it may mean a job shortage across the board simply because there are not enough nurses to devote to either cause.  

 What is most troubling about the situation is that medical facilities must find a way to keep their nurses safe while maintaining the current workforce amidst this Coronavirus pandemic. If nurses and other medical professionals begin to contract the disease from patients, amidst an already clear shortage, then the problem will become even more severe. 
National Nurses United has noted that the Occupational Safety and Health Administration, OSHA, does not have an emergency standard for infectious diseases. Although nurses are confident of their capabilities to care for patients with COVID-19, many surveyed have indicated that their workplaces are not prepared for the coming onslaught of sick patients according to a survey by NNU conducted on March 3, 2020.  
Nothing can be certain yet as it pertains to the nursing job market and the future of COVID-19. What is clear is that it will be essential for employers in the medical field to prepare their nurses as much as possible for this pandemic to ensure that the nursing shortage does not become more severe, as well as to divert energy, supplies, and talent to the fight against COVID-19 before it becomes a more significant threat than it already is. 

Creative Staffing During the Nursing Shortage

With dramatic nursing shortages that appear to be increasing each year, recruiters in the field of nursing are acknowledging the need for nurses. More and more nurses are needed to fill the vacancies that so many hospitals and clinics now have. However, with fewer applicants being accepted to qualified nursing programs, filling the void can be difficult.

Nursing agencies may have trouble filling these vacancies because of the financial constraints on nursing schools and programs, which limits the number of applicants these schools can take in. With fewer nurses graduating from these programs, there have not been enough nurses to fill the empty positions left behind by retired nurses. Another problem nursing recruiters face is presenting the job in an appealing way. With so many nurses retiring and fewer program graduates entering the field, the nurses that remain are often stretched thin in their duties. They work long, tiring hours and often care for more patients than they feel they can attend to safely. With so many nurses leaving their current positions or retiring because of job burn out, attracting more nurses to these positions can be a difficult task.

Burn Out is NOT Universal

However, for the person with the right personality for the job, the outlook for nurses is bright. Since the shortage has placed nurses in such high demand, the job prospects for nurses are certainly better than many other current job opportunities. Recruiters are thus getting creative about how to attract nurses to these empty positions. They offer a variety of different opportunities to experience the world of nursing in a more creative way. Some of these opportunities include directing nurses to travel nursing agencies, which specialize in sending nurses on assignments for certain periods of time to different states. Many nurses enjoy the travel and opportunity to work in different parts of the country.

Other agencies offer contract positions so nurses interested in working in one branch of the field can do so for a short period of time. Still recruiters look for other ways to attract nurses. In fact, they may look overseas and recruit nurses from countries like Great Britain, Ireland, and Germany. Attracting nurses from other countries to fill the void of nurses in the United States is one way in which these staffing agencies are becoming creative.

Alternative Career Opportunities for Nurses

Although the demand for nurses in hospitals and clinics is high, the vacancies are still not being filled. Some nursing graduates may relish the various opportunities at their fingertips and choose not to pursue a job in a hospital or clinic. Instead, they may choose to branch out and explore other avenues in the field of nursing.

For some nurses, working in a hospital every day is not an appealing job option. They do not wish to be stretched thin caring for more patients than they can safely handle. Or perhaps they do not feel that working in a certain branch of the hospital is what they desire to do. Some nurses cannot tolerate the stress, for example, of working in the acute care unit of a hospital or clinic. They may choose to investigate another nursing job opportunity, instead.

Alternatives for Nursing Graduates

There are several avenues that nursing graduates can explore. They do not have to be employed at a hospital in order to enjoy job security or interesting work. Many nurses choose to pursue home healthcare, in which they travel to patients’ homes and provide healthcare directly to them. This is a great option for nurses who want to work independently, and home healthcare can often be an interesting and rewarding job. Other nurses find their niche in public healthcare working in schools, government facilities, or public health clinics. These nurses enjoy working with a different sector of the public every day, from children to senior citizens.

Another interesting opportunity for nurses is the position of occupational health nurse. These nurses work onsite at a job to provide healthcare or initial emergency treatment to workers in a certain industry. They may also fill out accident reports and file the healthcare paperwork for these employees. Still other nurses have the lofty goal of being nurse supervisor or choosing to pursue becoming a nurse practitioner. Nurse practitioners are qualified to diagnose and treat common illnesses and injuries.

Whichever avenue nurses choose, plenty of job opportunities abound. Though the shortage will continue to increase, the job outlook itself is bright.

Trends in the Nursing Shortage

There are two contrasting trends in the nursing shortage that are worth taking into consideration, whether you are a would-be nurse or an administrator attempting to alleviate the nursing shortage. These contrasting trends may hold the key to the future of the nursing shortage and what nurses and hospital administrators alike can expect in the coming years.

The nursing shortage, unfortunately, only appears to be growing. Veteran nurses are retiring, and other nurses currently in the field are likely to retire or switch jobs due to burn out from being stretched too thin. Nursing schools and programs lack money and space to teach new applicants. Not enough graduates are entering the field to keep up with the rate of nurse retirement. The future, in fact, seems dim for hospitals and clinics already lacking nurses. However, like any profession, nursing is experiencing a dip in prosperity and inevitably will begin to rise again. Ensuring a healthy outlook for the profession, though, will take work and dedication from both hospitals and administrators alike, as all will have to cooperate on influencing factors like the budget.

Some Trends Unlikely to Reverse Themselves

The positive aspect of the nursing shortage is that the job outlook itself for nurses is very bright. Although they may be faced with long hours, nurses who are accepted and graduate from a nursing school or program are almost guaranteed a position in a hospital, clinic, or other outlet. The same cannot be said for other avenues of employment. In today’s fluctuating economy, having the security of a job waiting can mean a world of difference to a program graduate. Up and coming nurses can enjoy the security of knowing there are several positions available for them and that they are in high demand as registered nurses.

While the shortage will continue to increase until addressed by all participating parties –nurses, hospitals, clinics, and the government—the future of the nursing graduate is looking bright. If more schools and programs could admit applicants, eventually the nursing graduates could begin to fill job vacancies across the board. Nursing graduates are in high demand and will continue to be so for years to come.

Addressing the Nursing Shortage

Addressing the nursing shortage is a difficult task. The shortage itself seems to be caused by a number of factors that all remain catch-22’s. Sorting through these factors is necessary in order to address the shortage, but how can the shortage begin to be alleviated? Creative staffing alone will not fill the void of nurses that remains, but there are other ways in which people are working to salvage the nursing profession in the United States.

When the factors behind the nursing shortage are thoroughly analyzed, it becomes apparent that in order to begin to fix the problem, one of the factors in this cycle needs to be stopped. The cycle is such that there are fewer nurses because many older nurses are retiring. However, there are fewer nursing graduates entering the field because of a lack of funding to nursing schools and programs. How can these younger nurses be expected to enter the field if their educational needs cannot be met? The most important way in which the nursing shortage can be addressed is through this avenue. In order for the shortage to begin to be alleviated, the lack of funding and space in these nursing programs needs to be evaluated. Because of these constraining factors, not enough applicants can be accepted and therefore graduate ready to enter the field –and the shortage continues to grow.

Creativity with Budgetary Resources

Many nursing agencies and other concerned groups are pushing for budget changes in their various states and even in the United States’ government. They hope these budget changes can address the issue of nursing programs’ lack of funding. In order to meet the rising demand for nurses, these schools must be able to operate to their fullest capacity, and the budget changes should reflect that.

Other ways the nursing shortage is being addressed are through recruiting programs. These nurse recruiters may work for an agency, or they may work for a specific hospital or clinic. These recruiters are responsible for rounding up qualified applicants for their vacant positions, which can be a difficult and demanding job as there are fewer nursing graduates. While they may use creative options like travel jobs to attract would-be nurses, hospitals and clinics across the country will continue to suffer from a shortage until the budget issues are addressed.

Nursing Hiring Through the Eyes of Healthcare Recruiters

Quite often on this site we talk about the healthcare employment landscape from the perspective of patient care and nursing shortage statistics. There are a lot of things that current and prospective nurses can do on their own to increase job satisfaction. Timely tips for avoiding burnout can be a lifesaver, but we also wanted to approach the topic of healthcare employment from the perspective of healthcare recruiters. We figured if we went out and got this perspective, it would invariably help illuminate the larger goals of the healthcare system for nurses who are looking to advance their careers.

After all, there is widespread recognition that the broader goal is to deliver high quality care services to patients and fair compensation to nurses and healthcare professionals. Even within the parameters of finite resources, there is an optimal allocation of resources and equities to deliver a high quality of care today’s patient and a sustainable system to ensure basic healthcare competencies for tomorrow’s patient. All that being said, here are three issues we identified by getting the following perspectives from healthcare recruiters.

Schedule Flexibility and Easy Commutes for Nurses and Families

Healthcare providers have to market their medical practice to nurses and doctors who provide care services, as well as the patients who receive this care. More than ever, today’s patient is looking for convenience and easy scheduling as much as anything, especially when it comes to basic health and family medicine services. This has led to new nursing positions at urgent care and retail health clinics. At the same time, hospitals and specialty care providers are merging into huge healthcare networks with increasing opportunities for nurses to work at multiple locations and/or transfer positions for added schedule flexibility and easier work commutes.

We talked with Greg Meadows, CEO at Rocky Mountain Urgent Care and Family Medicine. With six different urgent care centers in Denver and Boulder metro areas, Meadows discussed how expanding the business with new locations has helped reinforced the company’s healthcare mission. “We place a strong emphasis on local convenience and scheduling flexibility for patients and families. People can walk-in to our urgent care clinic or make an appointment with our family medicine practice. We also try to provide convenience and flexibility for our incredible staff, but one of the things you learn is that not all nurses and doctors are looking for the same thing. Some of our employees stick to one location. Other employees enjoy the ability to pick up extra shifts at our various clinic locations.”

Filling Positions with Mandated Training, Certifications, and Competencies

Time and time again, we talk to nurse managers who describe how they have the perfect person for the job, but they fail to meet certain training and certification requirements established by the medical community—or that particular health provider. Often, people have reached a place in their personal lives where they are unable or unwilling to go back to school or into a training certification program with a significant time commitment. Other times, the health provider simply can’t wait to fill the position. This is one caution about leaving nursing school too soon.

Nurses with advanced degrees aren’t just in greater demand. More demands are placed upon them. This is a direct consequence and filter-down effect of the growing shortage in doctors as well as nurses. This is something we learned at our time with the Nurse Journal: “Both nurse practitioners and physician assistants hold advanced degrees and provide direct patient care under the auspices of a physician. [Both] have gained a greater level of independence as a growing number of states have relaxed requirements related to physician collaboration and oversight.”

Recruitment vs. Incentivization Creates a Tricky Balance

The nursing shortage means that healthcare providers have to make considerable investments in staff recruitment efforts. For a healthcare network of even modest size, this can mean millions of dollars each year just getting potential hires to apply to nursing positions. That’s millions of dollars that doesn’t go into the pocketbooks of nurses and is one part of the systemic cost inflation the healthcare industry has been struggling with for decades.

It can be helpful to think of nursing jobs as the “product,” and then read up on the difference between product marketing and product management. In discussing the creative marketing work her firm has done for healthcare clients in the Hudson Valley area, Eve Ashworth of Ashworth Creative says, “We have these types of conversations with healthcare clients all the time. Balancing outreach and marketing with employee compensation and perks is often critical for the most effective recruitment strategies.”

Getting Inside the Head of Healthcare Recruiters

We hope these insights and interviews have provided some help to nurses in conducting a more successful job search and, ultimately, greater job satisfaction.

Travel Nursing Opportunities

The nursing shortage has opened up different opportunities for people seeking to enter the field of nursing. Although hospitals and clinics are suffering from the shortage, many nursing students are choosing to go a different route in the field of nursing once they become registered. One of the most exciting opportunities for nurses is that of travel nursing. This is a career path that many nurses may choose to embark upon for the variety it brings to the field.

Travel nursing is obviously different from working in the same hospital day in and day out. With travel nursing, qualified nurses are given assignments and travel to different cities and states across the United States to complete their assignments. Registered nurses will still work with patients in hospitals or clinics, but the assignments may range from working in a critical care unit to assisting with the birthing unit of the local hospital. Nursing organizations that send nurses on traveling assignments offer a competitive salary as well as benefits.

Travel Nursing for RN Degrees

Many registered nurses find travel nursing to be an exciting way to expand their careers and to add spice to their field. They can work in a hospital or clinic taking care of patients as they normally would while becoming acquainted with a different city or state during each assignment. Nurses who are flexible to travel can enjoy a long career of traveling to different locations and filling the available positions. They can travel to anywhere from Alaska to Colorado to New York and everywhere in between. Assignments can last anywhere from 13 to 52 weeks, although nurses can choose longer assignments if they wish.

Here are some statistics that provide insight into the world of travel nursing. Many people find this to be an exciting adventure as compared to working in the same hospital each day. With travel nursing, nurses can meet new people and care for different patients on each assignment while enjoying the sights and sounds of different environments. Travel nursing is certainly not for everyone, as some nurses may prefer the stability of working in a single location, but it can be a wonderful way for nurses to explore their field, especially in this time of shortage.